Health and Safety
No activity in the McDowell group of Companies is more important than ensuring that practical and effective measures are in place to protect the health and safety of our employees, customers, contractors and those who live in the areas surrounding our operations. In implementing this policy, the McDowell Group of Companies not only complies with relevant legislation but also encourages other initiatives for protecting the health, safety and environment of those affected by its activity.
The McDowell Group of Companies recognizes the importance of the active involvement and commitment of senior management together with every employee in the application of this policy. Managers, supervisors, and employees at all levels are held accountable for their performance with respect to health, safety and environmental standards. It is our belief that all accidents are preventable.
All management and employees will comply with legislative and company safety requirements as they apply to the design, operation and maintenance of facilities and equipment.
Please join me in making a sincere and positive impact on the health and safety of our workplace.
McDowell Group of Companies is committed to protecting the environment by taking a lead role in our industry providing leadership and setting the example to our employees, clients and neighbours in good sound environmental practices. McDowell Group of Companies will strive to:
- Comply with all environmental laws and regulations.
- Provide a safe and healthy workplace for our employees.
- Set in place and maintain a clearly defined environmental management program to guide its operations.
- Monitor our environmental performance and conduct periodic reviews of its operations to guide its performance.
- Demand its suppliers who provide it with services and products to practice good environmental stewardship.
- Promote environmental awareness among its employees, their families, our community or others in which we operate.
- Integrate the consideration concerns and impacts into all our decision making and activities.
- Ensure that its directors, officers, managers, supervisors and employees
understand and adhere to its environmental management program.
- Provide its managers and supervisors with the authority and resources
necessary to carry out its environmental Management program, including the administration of site-specific environmental practices.
Responsible Officer: Kevin McDowell, CEO
Code of Ethics
The Code of Ethics applies to the McDowell Group of Companies, its subsidiary, affiliated companies, all full time, part time, executive officers and directors (collectively referred to as "Employees").
A Commitment to Ethical Business Conduct: Our Code of Ethics affirms the Company's commitment to uphold high moral and ethical principles and specifies the basic norms of behaviour for those conduction business on its behalf. While the Company's business practices must be consistent, we believe that honesty is the essential standard of integrity. Thus, McDowell Group of Companies activities are to be based on honesty, integrity and respect.
1. Respect for the Law: The Company and its employees shall comply with all laws, rules and regulations and governmental requirements of those jurisdictions in which it conducts business.
Guidance: Ignorance of the law is not a defense and is not acceptable.
Accordingly, our employees must diligently seek to avoid conduct which might be interpreted as being in contravention of laws governing the affairs of the Company in any jurisdiction where it carries on business. Employees must not permit their decisions to be improperly influenced nor shall they improperly influence the decisions of others, irrespective of any perceived benefits to the Company. Moreover, the Company promotes fair competition and requires it employees to avoid all actions which could be construed as being anti-competitive.
Compliance with the general laws and ethics of Canada applies to all jurisdictions where the Company conducts its operations. For example, =bribery, sexual harassment, substance abuse, the exploitation of child labour or abuse of human rights will not be tolerated, irrespective of the local laws governing such matters.
If an employee is in doubt about the application of any legal requirement, the employee should refer the matter to his or her supervisor who, if necessary, should seek the advice of the President.
2. Fair Dealing & Professionalism: The Company values its reputation for fair dealing and holds itself and its employees to the highest standard when fulfilling those values.
Guidance: McDowell honours its commitments, duly performs its obligations and treats with respect those that are obligated to it. Employees should treat fairly those they have dealings with and be honest with the Company, its suppliers, customers, partners and others in its employ as well as members of the communities in which it carries on its operations.
Negotiations must be carried out in good faith with no intention to mislead. No employee should do anything that could be interpreted as being dishonest, unprofessional, compromising or outside reasonable commercial standards of fair dealing.
Employees must refrain from disparaging competitors or their products and should not improperly seek competitors' trade secrets or other confidential information nor take improper or unlawful advantage of others in its business dealings.
3. Gifts and Entertainment: McDowell discourages the receiving of gifts or entertainment by employees from persons outside the Company and discourages the giving of gifts or entertainment by employees on behalf of the Company to persons outside the Company. Such practices are permissible only where they involve moderate values and conform to the following basic principles:
- They are frequent
- they legitimately serve a definite business purpose
- they are appropriate to the business responsibilities of the individuals
- they are within limits of reciprocation as a normal business expense
Guidance: McDowell strives to maintain the highest standards of ethics in its relations with those with whom it does business. Secret commissions or other direct or indirect compensation to third parties or their family members, friends or associates are contrary to these principles. Actions taken and decisions made by Company employees should be on the basis of an impartial and objective assessment of the facts in each situation, free from influence by gifts, favours and the like, which may adversely affect the judgments involved. While gifts of services may foster important business relationships, the Company must avoid either the fact or the appearance of improper influence in its relationships with organizations or individuals with whom the Company deals in the course of its business.
If you have any doubt about the possible application of these principles to specific circumstances, consult your President.
4. Books and Records: The Company's books and records will reflect, in an accurate and timely manner, all Company transactions.
Guidance: All financial statements and books, records and accounts of the Company must accurately reflect transactions and events and conform both to legal requirements and accounting principles and also to the Company's system of internal accounting. As an employee, you have the responsibility to ensure that false or intentionally misleading entries are not made by you, or anyone who reports to you, in the Company's accounting records. All officers and employees of the Company that are responsible for financial or accounting matters are also required to ensure the full, fair, accurate, timely and understandable disclosure in all periodic reports.
This commitment and responsibility extend to the highest levels of our organization, including our managers, secretaries, vice presidents and presidents. Employees may submit concerns regarding questionable accounting and auditing matters; confidentially or anonymously is assured.
5. Dealing with Public Officials: All dealings between employees of the company and public officials or other persons will be conducted in a manner that will not compromise the integrity or question the reputation of any public official or other person, the Company or its affiliates.
Guidance: Even the appearance of impropriety in dealing with public officials and others is not consistent with this principle. Participation, whether directly or indirectly, in any bribes, kickbacks, contributions or similar payments is also contrary to this principle, whether or not they might further the business interests of the Company.
6. Improper Influence on Conduct of Audits: Audits of the Company will be conducted free of improper influence on the auditors or the conduct of the auditors.
Guidance: Employees shall not influence, coerce, manipulate or mislead any internal auditor or any independent public or certified accountant engaged by the Company in the performance of an audit for the purpose of rendering the financial statements materially misleading.
Conduct with auditors must be carried out with honesty and integrity as it is with all other business relationships. Other conduct considered inappropriate includes offering or paying bribes, providing auditors with inaccurate or misleading legal analysis, threatening to cancel existing engagements if an auditor objects to accounting treatment, blackmailing or making physical threats.
7. Conflict of Interest: Employees will avoid all situations in which their personal interests' conflict or might appear to conflict with their duties to the Company. Any potential conflict shall be reported to the Company.
Guidance: Employees should avoid acquiring interests or participating in any activities that would tend:
- to deprive the Company of the time or attention required to perform their duties properly, or
- to create an obligation or distraction which would affect their judgment or ability to act solely in the Company's best interest, or
- to result in improper personal benefit to them or their family.
Opportunities which become available to an employee by reason of his or her job, position, or employment activities must be disclosed to the Company and be treated as belonging to the Company even if they arise outside of normal working hours.
8. Outside Directorships: Employees of the Company may not serve as directors of any outside business organization unless such service is specifically approved by senior management.
Guidance: There are a number of factors and criteria that the Company will use in determining whether or not to approve an employee’s request for an outside business directorship. Directorships in outside companies should satisfy a number of business considerations including:
- furthering the interests of the Company;
- not detracting in any material way from the employee’s ability to fulfill his or her commitments to the Company; and
- not raising the possibility of a conflict of interest. When evaluating requests, the Company will also take into consideration the time commitment and potential personal liabilities arising from the responsibilities associated with any particular outside directorship.
9. Confidentiality: Unless previously published, the Company’s records, reports, papers, devices, processes, plans, methods and apparatus are considered by the Company to be secret and confidential and should not be revealed without proper authorization.
Guidance: Customers, employees, investors and the public should have such information about the Company as is necessary for them to judge adequately the Company and its activities. The Company believes that full and complete reporting to regulatory agencies and the provision only
by properly authorized employees of the Company; of information required by the public constitute a responsible and workable approach to the interests of disclosure. However, the Company, except as required by law, should not disclose information which might impair its own competitive effectiveness, or which might violate the private rights of employees, other individuals or institutions.
10. Corporate Opportunities: Employees owe a duty to the Company to advance its legitimate interests when the opportunity to do so arises.
Guidance: Employees are prohibited without the consent of the company from (1) taking for themselves opportunities that are discovered through the use of corporate property, information or their position, (2) using corporate property, information or their position for personal gain, and (3) competing with the Company directly or indirectly.
11. Protection and Proper use of Company Assets: Employees should protect the Company’s assets and ensure their efficient use.
Guidance: All employees, officers and directors must use Company assets for legitimate business purposes. Company policies permit appropriate use of electronic communications assets and, for persons eligible for this prerequisite, the personal use of leased automobiles. The
Company and its employees will take steps to prevent theft, carelessness and any manner of waste that has a direct impact on the Company’s profitability.
12. Inside Information: Inside information obtained as a result of an individual’s employment with the Company will not be disclosed to others nor used for personal financial gain.
Guidance: Employees may find themselves in violation of Section 9 if they misuse information not generally known to the public or if, while possessing specific confidential information. Specific confidential information would include information concerning sales or earnings figures, or information concerning major contracts, proposed acquisitions or mergers.
13. Human Rights: McDowell supports and promotes a work environment within which individuals are treated with respect, provided with equality of opportunity based on merit and kept free of all forms of discrimination.
Guidance: Discrimination should not be tolerated at any level of the Company or in any part of the employment relationship. This includes areas such as recruitment, promotion, training opportunities, salary, benefits and terminations. Employees will be treated as individuals and given opportunities based on merit and ability to do the work.
We will sustain an environment that encourages personal respect. Differences between individuals, such as in age, race, sex, religion and physical limitation will be respected. Employees can expect to have their dignity honoured and their rights protected. Employees are entitled to freedom from sexual and all other forms of personal harassment.
14. Reporting Obligations: Compliance with McDowell policies protects all employees as well as the value of the Company’s assets and operations and its reputation for acting properly. Identifying problems or violations to enable them to be quickly and properly resolved or to prevent them from escalating or recurring, benefits all workers and enhances the workplace for the betterment of all concerned.
Guidance: Employees have a duty to report violations of the Company’s policies and standards including its Code of Business, Environmental, Health and Safety Practices. Any employee making such a report is to be free from any concern about retaliatory consequences. Reprisals or intimidation of employees who draw attention to problems or violations will not be tolerated. Employees can report their concerns to their supervisor or the Company’s President.
15. Accountability for Adherence to the Code: Failure by any employee to comply with the laws or regulations governing the Company’s business, this Code or any other Company policy or requirement may result in disciplinary action including termination and, if warranted, legal proceedings. All employees are required to cooperate in any internal investigations of misconduct.
Guidance: Every employee who has executive or managerial responsibilities is expected to ensure that the Code is communicated to and understood by employees reporting to him or her. All employees are required to sign an annual acknowledgement of adherence to the Code.
16. Waivers of the Code of Ethics: Any change in or waiver of this Code may be made only by the Board and will be promptly disclosed as required by law or regulation.
Although the various matters dealt with in this Code do not cover the full spectrum of employee activities, they are indicative of the Company’s commitment to the maintenance of high standards of conduct and are to be considered descriptive of the type of behaviour expected from employees in all circumstance.
McDowell Group of Companies is committed to improving accessibility. We will put the following policies into practice as required by the Accessibility for Ontarians with Disabilities Act.
McDowell Group of Companies is committed to training staff on Ontario’s accessibility laws and on accessibility aspects of the Human Rights Code that apply to persons with disabilities. Training will be provided in a way that best suits the duties of employees, volunteers and other staff members.
Information and Communications
McDowell Group of Companies is committed to meeting the communication needs of people with disabilities. When asked, we will provide information and communications materials in accessible formats or with communication supports. This includes publicly available information about our goods, services and facilities, as well as publicly available emergency
McDowell Group of Companies will consult with people with disabilities to determine their information and communication needs.
McDowell Group of Companies will notify the public and staff that, when requested, we will accommodate disabilities during recruitment and assessment processes and when people are hired. If needed, we will provide customized workplace emergency information to employees who have a disability. If using performance management, career development and redeployment processes, we will take into account the accessibility needs of employees with disabilities.
Modifications to this or other policies
Any of our policies that do not respect and promote the dignity and independence of people with disabilities will be modified or removed.
Kevin McDowell CEO